This section contains some important information about your student bill. Please take the time to read through this information carefully as it explains how to read your bill and the consequences of failure to pay your balance by the stated due date.
All of your provisional credits are already taken into consideration in your balance due. Please do not mistakenly deduct these credits again when you submit your payment.
Monthly Payment Plan
If you participate in the Tuition Management Systems Monthly Payment Plan, you will see a provisional credit for the remaining balance of your contract on your statement. If you are not currently enrolled in a payment plan but wish to participate for the upcoming semester, please visit afford.com/williams (Note: specific deadlines apply.)
Outside Scholarships/Employer Tuition Benefit Plans
Students who receive a scholarship that was not awarded through the Office of Financial Aid or a payment from an employer tuition benefit must complete the Scholarship Information Sheet and mail it to the Financial Aid Office (returning students by May 30, first year students as soon as the scholarship information is available).
- If the College is required to bill the scholarship agency or employer in order to receive payment, please note this on the Scholarship Information Sheet and include a copy of the award notification indicating an address to which the bill should be sent.
- Receipt of the completed Scholarship Information Sheet will result in a provisional credit of one half of the scholarship award on the first semester bill. Scholarships will be credited to student accounts when received. If the scholarship is remitted to Williams in one payment the entire scholarship will be applied in the semester received. If the scholarship is remitted in two payments, a provisional credit will be posted on the Spring bill for the amount of the scholarship that remains outstanding.
Students who have returned a Scholarship Information Sheet will see a provisional credit for any scholarships or employer tuition benefit payments for the academic year that have not yet been received. If the actual scholarship checks are not received within a reasonable period of time, the provisional credit will be removed from the account creating a balance due. It is the responsibility of the student/parent to ensure that the outside scholarship/employer payment is received by the due date. Failure to do so may result in a late fee.
To ensure that an outside scholarship/employer tuition benefit payment is applied promptly, please mail to:
Office of Financial Aid
PO Box 37
Williamstown, MA 01267
If your financial aid award is not yet completed, you are still responsible for the payment of the balance on your billing statement statement. If you have questions regarding financial aid, including loans, please contact the Office of Financial Aid at firstname.lastname@example.org or (413) 597-4181.
A provisional credit for the current semester portion of student (Stafford, Perkins and Williams) and parent loans should appear for all students with finalized applications. If the student/parent will not borrow, this amount should be added to the amount due on the billing statement.
Methods of Payment
Williams accepts personal checks, cashier checks and money orders for payment. Credit card (MasterCard, VISA, Discover and American Express) payments are accepted, with a 2.99% convenience fee, through our e-bill platform. Payments must be made in US dollars. To ensure proper posting, please be sure to write the student’s name and ID# on the check or money order and return the top portion of your statement.
All payments and correspondence sent by United State Postal Service should be mailed to:
PO Box 406
Williamstown, MA 01267
All correspondence and payments sent via an express or overnight service (Federal Express or UPS) should be sent directly to:
Hopkins Hall, 1st Floor
880 Main Street
Williamstown, MA 01267
International students may pay via a wire transfer process. Williams has partnered with peerTransfer to streamline the bill payment process for international students. With peerTransfer, you can pay from any country and any bank. You are offered excellent foreign exchange rates, allowing you to pay in your home currency (in most cases) and save money as compared to traditional banks. You will also be able to track where your payment is in the transfer process via a student dashboard and an e-mail confirmation will be sent to you when your payment is received by Williams. To begin the payment process, click or go to: williams.peertransfer.com
Students with bills still unpaid at the start of the semester who have not made satisfactory arrangements with the Bursar will not be permitted to enroll in classes or remain in residence at the college. Furthermore, if arrangements for payment after the start of the semester are approved by the Bursar and these expected payments are not made on time, students may not be allowed to enroll for the next semester.
Students who separate from the college, either due to withdrawal or graduation, are responsible for the prompt payment of any outstanding balance owed to the college. If payment is not made, the account will be sent to our collection agency. The student will then be responsible for the full balance on the account plus collection costs.
A charge will be assessed for each check returned unpaid. A cashier check or money order may be required as payment for a returned check. A returned check may also result in a $25.00 return check fee if the account is not settled before the semester due date.
Accounts that are not paid in full by the due date may be assessed a $250.00 late fee. This includes accounts which have a balance due to a late loan application or the failure of the student or parent to sign promissory notes on a timely basis.
Students whose accounts are not satisfied will be denied access to the on-line registration system. This means that the student will not be able to add/drop classes or officially register for the semester which may result in late registration fees.
You are encouraged to contact the Bursar’s Office as soon as possible with any questions that you may have to ensure that your account is satisfied by the due date. Our office hours are Monday – Friday from 8:30am to 4:30pm. The most efficient way to communicate is by email at email@example.com.
Awards from the Williams Office of Financial Aid
The Financial Aid Office determines eligibility for the various kinds of financial aid and the actual disbursement of most funds administered by their office. Questions regarding financial aid may be directed to (413) 597-4181; USPS mail at PO Box 37, Williamstown, MA 01267 or email at firstname.lastname@example.org.
Payment Options – Loans and Installment Payment Plan
The total due on your bill may be reduced by the expected proceeds of any anticipated loans or the amount which will be paid through any other payment option such as the Installment Payment Plan. To grant temporary credit for any loans or the contract amount of the payment plan, the college must receive confirmation that the loan/contract has been approved by August 15. It is important to review all bills issued by the college to ensure that the original contract amount will cover the semester charges and any additional charges incurred.
A provisional credit is an allowance for an anticipated payment against a student’s account. Provisional credit will be posted to the semester bill for the following:
- Anticipated disbursements for loans which have been approved by the lender.
- Outside scholarships, as indicated on the Scholarship Information Sheet submitted to the Financial Aid Office, which have not yet been received and applied against the student account.
- The remaining semester contract amount for the Installment Payment Plan. The contract amount is the amount designated for Fall or Spring semester.
If actual payments for the above provisional credits are not received by the date anticipated, the provisional credit will expire and be removed from the student’s account creating a balance due.
Study Away Programs
There are two different billing processes for students who are participating in a study away program, based on whether or not the student is a financial aid and/or student loan recipient. These processes apply to students who are participating in a study away program other than the Williams-Exeter Programme at Oxford or the Williams in Africa program.
If the student is a financial aid and/or student loan recipient:
- The student should obtain from the study away program a copy of the invoice showing all charges and forward the invoice to the Bursar’s office as soon as it is available.
- The Bursar’s office will process payment(s) to the program for an amount up to the available credit balance on the student’s Williams account as the financial aid award funds (including student loans) are disbursed. Please keep in mind the federal funds are not disbursed to student accounts until 10 days prior to the start of the semester at Williams.
- If the amount payable to the student away program is more than the available credit balance on the student’s account, the student and/or family is responsible for paying the difference directly to the study away program.
- The student should complete a Student Account Refund Request form and Direct Deposit Authorization form before leaving campus prior to the study away semester so that the Bursar’s office can issue refunds via direct deposit, as appropriate.
If the student is not a financial aid and/or student loan recipient:
- The student should obtain from the study away program a copy of the invoice showing all charges.
- The student and/or family is responsible for paying the invoice directly to the study away program.
- There will be a charge on the student’s Williams term bill for the Study Away Fee of $1,500 that is charged to all Williams students who participate in a study away program. This fee is charged once during the first term that the student is on a study away program.
- If the student has enrolled in the college’s health insurance plan or has not waived coverage through the college’s plan, there will also be a health insurance charge on the student’s Williams term bill.
- The student and/or family should pay the charges on the Williams term bill directly to Williams by the applicable due date on the billing statement(s) on which these charges appear.
Click here for more Bursar’s office study away information for the 2014-15 academic year.