Office of the Bursar

Billing Procedures & Payment Policy

This document contains some important information about your student bill. Please take the time to read through this information carefully as it explains how to read your bill and the consequences of failure to pay your balance by the stated due date.

Tuition and Fees

2013-2014 Comprehensive Fee

  • Tuition – $46,330
  • Room – $6,240
  • Board – $6,060
  • Activities & Residential House Fees – $270
  • Study Away Fee – $1,500 (as applicable)

The E-Bill system is updated monthly as additional charges are incurred and are due upon receipt. Bills for enrollment at the College are issued each semester, payable by August 15 and January 15.

Board Plan

Students may request board plan changes and purchase points or 50-meal blocks through their PeopleSoft self-service accounts. Those who wish to change their meal plan may do so online during the fall 2014 term from September 14-20, 2014 and during the spring 2015 term from February 8-13, 2015. For more information please visit dining.williams.edu/meal-plan-changes.

Changes and purchases will be effective as soon as your request has been authorized, typically by the next business day. Your student account will be updated then as well. The change will be reflected on your term bill in the next billing cycle.

Health Insurance

If you have not waived the health insurance you will see a charge on your statement for our health insurance plan. If you wish to waive the health insurance you need to visit the website www.gallagherkoster.com by the assigned deadline.


All of your provisional credits are already taken into consideration in your balance due. Please do not mistakenly deduct these credits again when you submit your payment.

Monthly Payment Plan

If you participate in the Tuition Management Systems Monthly Payment Plan, you will see a provisional credit for the remaining balance of your contract on your statement. If you are not currently enrolled in a payment plan but wish to participate for the upcoming semester, please visit afford.com/williams (Note: specific deadlines apply.)

Outside Scholarships/Employer Tuition Plans

Students who have returned a Scholarship Information Sheet will see a provisional credit for any scholarships or employer payments that have not yet been received for the academic year. If the actual scholarship checks are not received within a reasonable period of time, provisional credits will be removed from the account creating a balance due. It is the responsibility of the student/parent to ensure that the outside scholarship/employer payment is received by the due date. Failure to do so may result in a late fee.

To ensure that the outside scholarship/employer tuition payment is applied promptly, please mail to:

Williams College
Office of Financial Aid
PO Box 37
Williamstown, MA 01267

Financial Aid

If your financial aid award is not yet completed, you are still responsible for the payment of the balance on your billing statement. If you have questions regarding financial aid, including loans, please contact the Office of Financial Aid at finaid@williams.edu or (413) 597-4181.

Student/Parent Loans

A provisional credit for the current semester portion of student (Stafford, Perkins and Williams) and parent loans should appear for all students with finalized applications. If the student/parent will not borrow, this amount should be added to the amount due on the billing statement.

Methods of Payment

Williams accepts personal checks, cashier checks and money orders for payment. Credit card (MasterCard, VISA, Discover and American Express) payments are accepted, with a 2.99% convenience fee, through our E-BILL platform. Payments must be made in US dollars. To ensure proper posting, please be sure to write the student’s name and ID# on the check or money order and return the top portion of your statement.

All payments and correspondence sent by United State Postal Service should be mailed to:

Williams College
Bursar’s Office
PO Box 406
Williamstown, MA 01267

All correspondence and payments sent via an express or overnight service (Federal Express or UPS) should be sent directly to:

Williams College
Bursar’s Office
Hopkins Hall, 1st Floor
880 Main Street
Williamstown, MA 01267

International students may pay via a wire transfer process. Williams has partnered with peerTransfer to streamline the bill payment process for international students. With peerTransfer, you can pay from any country and any bank. You are offered excellent foreign exchange rates, allowing you to pay in your home currency (in most cases) and save money as compared to traditional banks. You will also be able to track where your payment is in the transfer process via a student dashboard and an e-mail confirmation will be sent to you when your payment is received by Williams. To begin the payment process, click or go to: williams.peertransfer.com

Payment Policy

Students with bills still unpaid at the start of the semester who have not made satisfactory arrangements with the Bursar will not be permitted to enroll in classes or remain in residence at the College. Furthermore, if arrangements for payment after the start of the semester are approved by the Bursar and these expected payments are not made on time, students may not be allowed to enroll for the next semester.

Students who separate from the College, either due to withdrawal or graduation, are responsible for the prompt payment of any outstanding balance owed to the College. If payment is not made, the account will be sent to our collection agency. The student will then be responsible for the full balance on the account plus collection costs.

Returned Checks

A charge will be assessed for each check returned unpaid. A cashier check or money order may be required as payment for a returned check. A returned check may also result in a $25.00 return check fee if the account is not settled before the semester due date.

Late Fee

Accounts that are not paid in full by the due date may be assessed a $250.00 late fee. This includes accounts which have a balance due to a late loan application or the failure of the student or parent to sign promissory notes on a timely basis.

Registration Hold

Students whose accounts are not satisfied will be denied access to the on-line registration system. This means that the student will not be able to add/drop classes or officially register for the semester which may result in late registration fees.

You are encouraged to contact the Bursar’s Office as soon as possible with any questions that you may have to ensure that your account is satisfied by the due date. Our office hours are Monday – Friday 8:30 A.M. to 4:30 P.M.. The most efficient way to communicate is by email at bursar@williams.edu.

Awards from the Williams Office of Financial Aid

The Financial Aid Office determines eligibility for the various kinds of financial aid and the actual disbursement of most funds administered by their office. Questions regarding financial aid may be directed to (413) 597-4181; USPS mail at PO Box 37, Williamstown, MA 01267 or email at finaid@williams.edu.

Payment Options – Loans and Installment Payment Plan

The total due on your bill may be reduced by the expected proceeds of any anticipated loans or the amount which will be paid through any other payment option such as the Installment Payment Plan. To grant temporary credit for any loans or the contract amount of the payment plan, the College must receive confirmation that the loan/contract has been approved by August 15. It is important to review all bills issued by the College to ensure that the original contract amount will cover the semester charges and any additional charges incurred.

Provisional Credits

A provisional credit is an allowance for an anticipated payment against a student’s account. Provisional credit will be posted to the semester bill for the following:

  • Anticipated disbursements for loans which have been approved by the lender.
  • Outside scholarships, as indicated on the Scholarship Information Sheet, which have not yet been received and applied against the student account.
  • The remaining semester contract amount for the Installment Payment Plan. The contract amount is the amount designated for Fall or Spring semester.

If actual payments for the above provisional credits are not received by the date anticipated, the provisional credit will expire and be removed from the student’s account creating a balance due.

Outside Scholarships

Students who receive a scholarship that was not awarded through the Office of Financial Aid must complete the Scholarship Information Sheet and mail it to the Financial Aid Office (upper-class students by May 30, first year students as soon as the scholarship information is available).

  • If the College is required to bill the scholarship agency in order to receive payment, please note this on the Scholarship Information Sheet and include a copy of the award notification indicating an address to which the bill is to be sent.
  • Receipt of the completed Scholarship Information Sheet will result in a provisional credit of one half of the scholarship award on the first semester bill. Scholarships will be credited to student accounts when received. If the scholarship is remitted to Williams in one payment the entire scholarship will be applied in the semester received. If the scholarship is remitted in two payments, a provisional credit will be posted on the Spring bill for the amount of the scholarships that remain outstanding.